In order to be able to guarantee a good-quality service and to ensure compliance with the applicable legislation, HVH Advocaten has to process some personal details. HVH Advocaten attaches a great deal of importance to protecting the privacy of its clients.
Who is responsible for the processing of your personal data?
HVH Advocaten, with its registered office in 1785 Merchtem, Brusselsesteenweg 326, company number (……), is responsible for the processing of your personal data.
Which personal data is processed?
In connection with the handling of your case or cases: The personal data processed is all personal data needed to set up and keep your legal file and being able to provide good-quality legal aid or advice. Among other things, it includes identification details, financial and administrative data, as well as legal details.
In connection with the details you leave when you visit our website: In order to make your visit to our website more efficient, cookies are installed on your device. You can change your browser settings so that you are made aware of the settings of the various cookies and you can decide on an individual basis if you wish to accept them or not to accept cookies in certain cases or in general.
Why do we process your personal data?
In connection with the handling of your case or cases: The purpose of processing personal data is to offer legal aid and/or representation, as well as the client-related administration, registration and invoicing; We only process the personal data required for these purposes and the data is not processed in a way that is inconsistent with these purposes.
On the basis of which legal ground do we process your personal data?
The processing of your personal data within the framework of the handling of your case or cases is based on an agreement. To the extent the data can be processed only on the basis of your consent, we will first ask you for this consent. You can withdraw your consent at any time.
Who has access to your personal data?
Your data is mainly processed internally. Access is limited to the extent to which the persons internally involved need this data for the performance of their duties and/or the instruction.
Furthermore, the data may be disclosed to third parties only if this is necessary for the aforementioned purposes. We always make the necessary agreements with these third parties so as to safeguard the protection of your personal data.
This data is not disclosed to third parties unless this is mandatory or allowed by law. Your data may be forwarded to your insurance company, for instance.
How is your personal data protected and for how long is it retained?
We take the necessary technical and organisational measures to protect personal data.
Personal data is not retained any longer than necessary. If the retention period has expired, personal data is removed from files and destroyed within a reasonable term.
Personal data that is collected for purposes in connection with the legal service provision, is retained at least until the service has ended. After the performance, we may be obliged to retain your personal data longer when this is required in order to comply with the legislation that applies to the provision of legal services.
Personal data that is collected in order to send out newsletters is updated as long as you subscribe to these newsletters. You can withdraw your consent for this at any time.
What are your rights and how can you exercise them?
You are entitled to correct, inspect and copy your personal data free of charge. Please note that only the first copy is free of charge; additional copies may be billed at a reasonable fee.
In certain cases, you are also entitled to transfer a copy of your personal data to another person of your choice, to object to the continued processing of your personal data or to ask for your personal data to be deleted. However, you must take into account the legal options at all times. You can submit your request by calling +32 2 449 18 16 or sending an e-mail to firstname.lastname@example.org or email@example.com. We will let you know how we will proceed with your request within one month. In the case of complex or frequent questions, this period may be extended by another two months, which you will be notified of.
If you have any complaints about the processing of your personal data by HVH Advocaten, please contact HVH Advocaten so that we can deal with your complaint correctly. You can contact HVH Advocaten by calling +32 2 449 18 16 or sending an e-mail to firstname.lastname@example.org or email@example.com. In accordance with relevant current legislation, you also always have the opportunity to submit a complaint with the Data Protection Authority.